Announcements & Best Practices

Office Operations Director Needed at RTBH

We are actively seeking an Office Operations Director.  Below please find our job description and requirement.  If you would like to apply, please email your resume to us at info@rtbh.com.

Overall

  • Supervise administrative staff
  • Ensure administrative staff is cross-trained and serve as backup when needed
  • Serve as a liaison between staff and management/partners
  • Serve as consultant to managing partner and executive committee
  • Coordinate Firmwide communications
  • Maintain all Firm administrative files
  • Be Proficient with Excel and Word
  • Manage janitorial service and other outside services
  • Coordinate building/maintenance requirements
  • Manage special projects as needed

Personnel

  • Prepare new hire offer letters
  • Manage reporting/documentation requirements for new hires
  • Maintain personnel files
  • Manage all employee benefit programs, including insurance, paid-time-off, 401(k) plans, etc.
  • Ensure compliance with human resource laws and regulations
  • Oversee reporting and compliance with continuing professional education for professional staff
  • Process payroll for employees
  • Respond to personnel issues and inquiries regarding policies and procedures
  • Maintain personnel policy manual

Financial

  • Approve and enter vendor invoices for payment
  • Prepare manual accounts payable checks as needed
  • Post daily deposits
  • Prepare monthly recurring journal entries
  • Prepare monthly bank reconciliations
  • Prepare monthly spreadsheets for billing reserves
  • Maintain depreciation schedule
  • Prepare annual 1099 Forms

Firm Management and Communication

  • Monitor compliance with daily time entry requirements
  • Provide financial reports for preparation of marketing reports
  • Distribution of reports to partners for billing to clients
  • Management and distribution of monthly practice management reports

Client Management and Communication

  • Manage project due dates by communicating upcoming project deadlines and rolling completed projects forward
  • Manage release of electronically filed tax returns
  • Manage client billing/payment discrepancies and account balance adjustments
  • Handle collections communications to clients
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